Governance Toolkit — Cookie Policy

1.About cookies

Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work efficiently and to provide information to the operators of the site.

This policy explains what cookies the Governance Toolkit uses, why we use them, and how you can manage them.

2.Who we are

The Governance Toolkit is operated by RDT Systems Limited (trading as Choice Voting). For full details about how we handle your personal data, see our Privacy Policy.

3.Cookies we use

3.1 Strictly necessary cookies

These cookies are essential for the Toolkit to function. Without them, you would not be able to log in or use the service. You cannot opt out of these cookies.

• Session cookie: Keeps you signed in while you use the Toolkit. Expires when you close your browser or after a set period of inactivity.
• Authentication token: Verifies your identity on each request. Expires when you log out or after a set period.
• CSRF token: Protects against cross-site request forgery attacks. Expires with your session.
• Cookie consent preference: Remembers your cookie choices so we do not ask you again. Expires after 12 months.

3.2 Functional cookies

These cookies remember your preferences and choices to provide a better experience.

• Language/locale preference: Remembers your preferred language setting, if applicable. Expires after 12 months.
• UI preferences: Remembers display settings such as sidebar state or table sort order. Expires after 12 months.

3.3 Analytics cookies

We may use a privacy-respecting analytics service to understand how the Toolkit is used, so we can improve it. If we do, the analytics service will:

• Not use cookies for cross-site tracking
• Not share data with advertisers
• Not build profiles of individual users
• Process data within the UK or EU

If we introduce analytics cookies, we will update this section with the specific service and cookies used. You will be able to opt out of analytics cookies through the cookie consent banner.

4.Third-party cookies

We do not use third-party advertising cookies. We do not allow any third party to place tracking cookies on the Governance Toolkit.

If you access the Toolkit through a link from a third-party website, that website may set its own cookies before you arrive. We have no control over those cookies.

5.How to manage cookies

You can manage cookies in the following ways:

• Cookie consent banner: When you first visit the Toolkit, you will see a banner that lets you accept or decline non-essential cookies.
• Browser settings: Most browsers let you block or delete cookies through their settings. Be aware that blocking strictly necessary cookies will prevent the Toolkit from functioning.

For instructions on managing cookies in common browsers:

• Google Chrome: Settings > Privacy and security > Cookies
• Mozilla Firefox: Settings > Privacy & Security > Cookies
• Safari: Preferences > Privacy > Cookies
• Microsoft Edge: Settings > Privacy, search, and services > Cookies

6.Changes to this policy

We may update this policy from time to time, particularly if we introduce new cookie categories. The "last updated" date at the top shows when this policy was last revised.

7.Contact

If you have questions about our use of cookies, contact us at:

• Email: [email protected]
• Website: choicevoting.co.uk